Sonoma State University
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Forms & Petitions

ADA Compliance

Fully accessible forms can be found on our Accessible Forms Page. 

Enrollment/Registration

  • Cross Enrollment with Santa Rosa Junior College

    Cross Enrollment is designed to enhance the educational experience of California students by providing them with increased access to courses offered by campuses of other public higher education institutions. This form must be submitted prior to registration in the host campus.

  • Cross Enrollment – to a UC campus or California community college

    The Cross Enrollment Program is designed to enhance the educational experience of California students by providing them with increased access to courses offered by campuses of other public higher education institutions.

  • CSU Application for Intrasystem Concurrent Enrollment

    This application is to be used by California State University (CSU) students in state-supported programs who wish to enroll concurrently in a face-to-face or hybrid course at another CSU campus. Concurrent enrollment in an online course is done through the CSU Fully Online enrollment process. 

  • CSU Application for Intrasystem Visitor Enrollment

    This application is to be used by California State University students in state-supported programs who whish to enroll as a visitor at another CSU campus for a specific term. Students who wish to enroll concurrently at their home and host campus should use the Application for Intrasystem Concurrent Enrollment (AICE) form. 

  • Enrollment Verification

    You can request a verification of your SSU enrollment from Admissions and Records by completing this verification of enrollment form.

  • Leave of Absence Form

    Please use the link above to access the Adobe Sign version of this form. Once signed, the Office of the Registrar will receive a copy. 

    This form is required to be submitted within the first 2 weeks of the semester that you are enrolled in. If you are not enrolled in the semester or requesting for a future semester please proceed. View the Leaves of Absence policy for more information. If you are enrolled in classes for that term, it is your responsibility to drop any classes before the semester begins if you wish to have a full reversal of fees. Otherwise, you may be subject to a pro-rata refund.

  • Military Leave of Absence

    This form is to be used by students requesting a leave of absence due to military service.

  • Petition of Time Conflict

    Click the link above to access our Adobe Sign version of the form.

    Students are not allowed to enroll in any two or more classes meeting during the same time period. If this does occur the student may petition to enroll in both classes with the approval of the instructors on how meeting periods can be adjusted to accommodate the conflicting time. Please note: these forms are submitted during the add period. Both courses do need to be open in order for the form to be processed.

  • Petition to Add (after posted deadline)

    Please use the link above to access the Adobe Sign version of this form. 

    Petitions to add after the deadline are accepted for review when a student has serious or compelling reasons that prevented him/her from meeting the add deadline. For the add/drop deadline, please refer to the Academic Calendar.

    Please note- the $20 fee is waived for the Fall 2024 term. 

  • Petition to Take Additional Units

    Please click the link above to access the Adobe Sign version of this form. 

    Please note:​

    • Students who have filed for graduation for the upcoming semester will have requests processed as they are received.
    • All other requests will be reviewed prior to the start of the next registration period (usually in January for Spring semester and July for Fall semester).
    • If you are trying to petition to take extra units for Summer or Winter Intersession, please contact the Office of Extended and International Education. 
  • Petition to Withdraw from an Individual Class – after posted deadline

    Please use the link above to access the Adobe Sign version of this form. Once you complete the form and verify your signature, a copy will be sent to the Office of the Registrar to send out to the appropriate parties for signatures. When all signatures have been obtained, a copy will be sent to you. 

    Petitions to withdraw from a class after the deadline are accepted for review when a student has serious and compelling reasons that prevented them from meeting the withdraw deadline. The last day to submit this petition is the last day of instruction.Please refer to the Academic Calendar for that date. If you are withdrawing from all the classes you are enrolled in, please fill out the Withdraw Completely from Sonoma State - for total term.

    Please note- the $20 fee is waived for the Fall 2024 term.

  • Repeat Course Form

    This Form is for course repeat exceptions only. If you are repeating an SSU course (at SSU) for the first time, in which you received a C- or below, there is no need to complete this form.

  • Withdrawal completely from Sonoma State University – for total term

    Please note: fill out all required fields noted with a red asterisk (*). Fields on the form will become fillable based on the responses provided by you. You will be able to sign the form once all required fields have been filled out. 

    This form is to be used by students requesting to withdraw completely from Sonoma State University. If you are trying to withdraw from a semester that has already passed (also considered a retroactive withdrawal), please complete the General Petition for Waiver of University Regulations. 

Graduation

Other Forms for Students

  • Change of Major/Minor

    Click the link above to access our Adobe Sign version of the form.

    This form is used to:

    • Add a major or minor for a non-impacted major
    • Drop an impacted or non-impacted major or minor
    • Change your catalog year (pertains to the requirements you have to meet by the time you graduate)

    It is highly recommended that you speak to the department or your advisor before submitting this form. If you wish to add an impacted major or minor, please contact the academic coordinator or advisor in that particular department.

    Please note: some non-impacted majors require specific requirements to be met (auditions, etc.). Majors that require requirements to be met will not appear on this form. Please contact the department to speak with an academic coordinator or advisor.

  • General Petition for Waiver of University Regulations

    Use the link above to access the Adobe Sign version of this form. Once you complete the form and verify your signature, it will go to the advisor you designated on the form. Once all parties have signed the Office of the Registrar will route the form to the Registrar to review. 

    This form is used to petition or waive University regulations such as retroactive withdrawals from a past semester, GE unit requirements, catalog years, and more as outlined in the Sonoma State Catalog. 

  • Graduate Status Change Form

    This form is for students attempting to change their graduate status and/or credential status.

  • Personal Information Change Form (name, birthday, social security number, gender)

    Legal documentation will be required, i.e. court document, Driver’s License, Social Security Card, etc. Copies of legal documents received must include a copy of your photo ID.

  • Petition for General Education and/or Seawolf Studies Graduation Requirement Course Substitution

    Please use the link above to access the petition intake form. This form cannot be used to change the GE designation or add GE designation to an SSU course. The process, once the petition has been received, can take between 4-6 weeks to review and process. 

    Please refer to the General Education Resources for an explanation on the requirements/course content criteria for each GE Area.

  • Reinstatement following Academic Disqualification

    Instructions, petition and checklist

  • Release or Consent Form

    This form is for students authorizing the release of academic records regarding their status with Sonoma State University. 

  • Residency and Reclassification Form

    Find information about how California residency is determined, how to file an appeal if you're classified as a nonresident, exceptions and exemptions, and more. 

  • Student Credit for Prior Learning

    Please click the link above to fill out the Student Credit for Prior Learning form. This is an Adobe Sign form that, once signed and verified by the student, will be routed to the Office of the Registrar. 

    There is criteria and limitations with regards to Credit for Prior Learning. Please refer to the Credit for Prior Learning page for more information. 

Forms for Faculty

  • Additional Forms

    Additional digital forms for faculty (Change of Major for Impacted Majors, ARR Update Form, etc.). A login is required.

  • Faculty-Requested Drop

    This form is to be used by faculty to drop students who miss their required attendance at the start of the semester.  This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.

  • Request for Incomplete

    This form is for students requesting an “Incomplete”.