Forms & Petitions

ADA Compliance

Fully accessible forms can be found on our Accessible Forms Page. 

Enrollment/Registration

Concurrent or Visitor Enrollment (CSU) – for in-person classes at other CSU's

This application is to be used by California State University students who wish to enroll concurrently at another CSU campus.
Cross Enrollment – to a UC campus or California community college

The Cross Enrollment Program is designed to enhance the educational experience of California students by providing them with increased access to courses offered by campuses of other public higher education institutions.
Enrollment Verification

You can request a verification of your SSU enrollment from Admissions and Records by completing this verification of enrollment form.
Leave of Absence Form

This form is to be used by students requesting a leave of absence.
Petition of Time Conflict

It is the policy of Sonoma State University that no student shall be allowed to enroll in any two or more classes meeting during the same time period. If this does occur the student must complete this form and secure the required signature from BOTH instructors.
Petition to Add (after posted deadline) – fee required

This petition form is to be used by students who wish to add after the deadline. Petitions to add after the deadline are accepted for review when a student has serious or compelling reasons that prevented him/her from meeting the add deadline.
Petition to Take Additional Units

This form is to be used by students requesting to register for more than the maximum units set for the term.
Petition to Withdraw from an Individual Class – after posted deadline

Petitions to withdraw from a class after the deadline are accepted for review when a student has serious and compelling reasons that prevented him/her from meeting the withdraw deadline.
Repeat Course Form

This Form is for course repeat exceptions only. If you are repeating an SSU course (at SSU) for the first time, in which you received a C- or below, there is no need to complete this form.
Withdrawal completely from Sonoma State University – for total term

This form is to be used by students requesting to withdraw completely from Sonoma State University.

Graduation

Academic Requirements Report Update

This form is used to request individual course substitutions to Major or Minor course requirements stated in the SSU catalog. An approved course substitution will be reflected in the Academics Requirements Report (ARR).
Diploma Re-issue Request

Use this form to request a copy of your diploma.  Fee required.
Graduate Graduation Application

This form is to be used by Master’s Degree/graduate students applying to graduate.
Graduation Matriculation Form

This form is to be used by matriculating students. All students not in continuing status must complete this form when applying for graduation.
Graduation Postponement Form

Use this form to postpone your graduation date.
Time Conflict Petition

Use this form to petition for approval to take two or more classes that meet during the same time.
Undergraduate Graduation Application Form

This form is to be used by undergraduate students applying to graduate.

Other Forms for Students

Change of Major

This form is used to add or drop a major, second major, and minor. It can also be used to change one's catalog year.
GE Substitution Form

This petition form is to be used by students attempting to substitute a GE course.
General Petition for Waiver of University Regulations

This form is used to petition or waive University regulations such as retroactive withdrawals, GE unit requirements, catalog year, and more as outlined in the Sonoma State Catalog. 
Graduate Status Change Form

This form is for students attempting to change their graduate status and/or credential status.
Personal Information Change Form (name, birthday, social security number, gender)

This form is used to correct your name, date of birth, gender or Social Security Number. Legal documentation will be required, i.e. court document, Driver’s License, Social Security Card, etc. Copies of legal documents received must include a copy of your photo ID.
Reinstatement following Academic Disqualification

Instructions, petition and checklist
Release or Consent Form

This form is for students authorizing the release of academic records regarding their status with Sonoma State University. 
Residency and Reclassification Form

Find information about how California residency is determined, how to file an appeal if you're classified as a nonresident, exceptions and exemptions, and more. 
Special Circumstances for Spring 2020: Grade Mode Change and Retroactive Withdrawal

This form should be used to petition your grade change mode from letter grade to CR/NC or to request a retroactive withdrawal from the whole Spring 2020 semester or specific classes. Please note that you cannot change back from CR/NC to a letter grade. 
Important Deadlines: 

  • Converting Grade Change Mode from a Letter Grade to CR/NC: June 5, 2020
  • Petition for Retroactive Withdrawals: December 4, 2020

If you are trying to retroactively withdraw from a semester other than Spring 2020, please complete the General Petition for Waiver of Unviersity Regulations

Forms for Faculty

Faculty-Requested Drop

This form is to be used by faculty to drop students who miss their required attendance at the start of the semester.  This form should be submitted to the Office of the Registrar no later than 2 days after the end of Add/Drop.
Request for Incomplete

This form is for students requesting an “Incomplete”.