Graduation

Announcements

Top 8 Registration Tips: 1. Know when to register, increase units, repeat courses, waitlist, pay fees, make late schedule changes.   See our Registration Tips FAQ for more.
Graduation: If you intend on graduating in Spring or Summer 2020, your deadline to apply is February 1st.  SSU will be piloting the new Apply To Graduate Online and will be notifying students shortly about how this new process works.  Stay tuned!!

Steps to Apply for Graduation | Are you on track?  | Not a Current Student?  | Course Substitution Hints  | Commencement Information  | Honors at Graduation  | Additional Info for Graduate Students

The last step to completing your degree is to file for your bachelor's or master's degree. For Undergraduate students, please evaluate your Academic Requirements Report (ARR) before applying for graduation.  You must fill out the graduate application, complete with signatures of your adviser and department chair, and submit it to the Office of the Registrar by the posted deadline dates:

Graduation Filing Deadlines
Graduation Date   Preferred Filing Date Final Filing Date
Fall 2019     September 15
Spring 2020   September 15 February 1
Summer 2020   February 1 February 1

Steps to Apply for Graduation

  • Undergraduate students: Fill out the Graduation Application which must be approved by the department chair for each of your major(s) or minor(s).
    • If your department approves the substitution of a required course, it must submit the Academics Requirements Report Update form to correct your ARR. Course substitutions are for major or minor requirements only. GE and other degree requirements must be petitioned by using the GE Substitution Petition or the General Petition.
      • If your department approves the substitution of a required course, they must submit an Academics Requirements Report Update form to correct your ARR. Course Substitutions are for major and minor requirements only.
  • Master's candidates must file the Master's Degree Graduation Application. Visit the Graduate Studies website for more information.  After you fill out the form, print and get all required signatures. Remember to save a copy for your records. To avoid delays in your graduation, submit your paperwork early and don't wait until the last minute.
     
  • Once your application has been received and entered, you will receive an email to your SSU e-mail account which will include important information and application confirmation. At this time, you will be instructed to review and/or update your diploma name and diploma mailing address.
  • You will not be cleared for graduation if there are any outstanding requirements showing in RED on your ARR.
  • You may submit your preferred diploma name and address online

  • Late applications will automatically be posted for the next eligible graduation term.
  • Other questions? See the Graduation FAQ

Are You on Track for Graduation?

  • Your ARR determines graduation eligibility. Use your ARR to track your graduation requirements and review your graduation status. Be sure to check your ARR for accuracy and report any errors to your advisor. 
  • You can access your ARR on your MySSU account. Go to the Reading ARR instructions page for more help.
  • You will not be cleared for graduation if there are any outstanding requirements showing in RED or YELLOW at the time degrees are awarded for the term.

Students who have not attended SSU for more than 2 semesters

Students not in a period of continuous enrollment at the time of filing for their degree must meet the catalog requirements in effect at the time of filing.

  1. Fill out a Graduation Matriculation form.

  2. Fill out an Undergraduate Application or Graduate Application as appropriate. 

  3. Meet with your advisor to review the current graduation requirements and determine what, if any, additional coursework you may need to take.

  4. Submit your signed Graduation Application and Graduation Matriculation forms to the Office of the Registrar by the posted deadlines.

  5. For students who have been separated for 5 years or more, you will need to resubmit ALL transcripts from ALL colleges/universities attended.

Course Substitution - Helpful Hints

RQ number  Include the complete RQ number (example: XXX-XX ).

Explanation  Include the exact 'heading' of the requirement being met (there may be multiple requirement headings under the same RQ number). Include as much detail as possible, as this will allow for fast processing and will help avoid delays in having to return the form to get the necessary information.

International Program (IP) Courses  Include the full course topic/title as it appears on the transcript (example: 'American Art: 1960's Era').

Transfer Courses  Verify that the transfer course covers the required units, otherwise you will need to apply another course to make up for the remaining overall units.

Please Note: Substitutions for transfer and IP courses cannot be processed until the official transcript has been received and posted to the student's record.

Commencement

What's the difference between graduation and commencement? Graduation is the actual academic semester, or term, in which you officially and successfully complete all of your graduation requirements. You must apply for the term in which you plan to graduate. Once grades are posted, your record will be evaluated and if all requirements are met, your degree will be awarded.

The commencement ceremony is often referred to as 'graduation', but in reality there is a difference.  Commencement is a ceremony and celebration for students who are projected to successfully complete all of their graduation requirements by the end of spring semester or those that completed in the prior fall or upcoming summer semesters. You will not receive a diploma at the commencement ceremony. 

For information on commencement ceremonies, please go to the commencement website.

Degree with Honors

Degree Honors:  Criteria used to determine honors at graduation are those in effect as of the date of graduation.  Students graduating with the baccalaureate earn degree honors by meeting the following criteria:

   a.  Completion of a minimum of 45 letter-graded semester units in residence; and

   b.  Attainment of cumulative and SSU grade point averages as indicated below:

Summa Cum Laude is awarded to those students achieving a cumulative grade point average in ALL university and college work and a cumulative GPA in all work undertaken at SSU of not less than 3.90. 

Magna Cum Laude is awarded to those students achieving a cumulative grade point average in ALL university and college work and a cumulative GPA in all work undertaken at SSU of not less than 3.75. 

Cum Laude is awarded to those students achieving a cumulative grade point average in ALL university and college work and a cumulative GPA in all work undertaken at SSU of not less than 3.50. 

For the purposes of the commencement program, SSU utilizes data from the last graded semester (fall or spring) and does not calculate in coursework in progress.  Final determination of honors will be determined at the time the degree is posted and, if applicable, will be listed on your diploma and official transcripts.

For further information regarding grades, guidelines and University statutes, please refer to the SSU Catalog.

Additional Information for Graduate Students

For All Graduate Students

You must apply to graduate by submitting the Master's Degree Graduation Application to the Office of the Registrar.

For December 2019 graduates, apply by September 15.

For May and August 2020 graduates, apply by February 1st.

*Note: If you already applied for an earlier graduation date but didn't complete your requirements, you must reapply or submit a Graduation Changes Form.

For Those Completing a Thesis or Project

Submit your signed Completion of Requirements form (GS 02) along with the review copy of your thesis or project to the Graduate Studies Office (Stevenson 1041).  Your thesis or project must have been publicly defended and approved by your committee prior to submitting to the Graduate Studies Office.

For those Completing with Other Culminating Experiences (Comprehensive Exam, Professional Papers, Cognate, Internships, etc.): Submit your signed Completion of Requirements form (GS 02) to the Graduate Studies Office (Stevenson 1041).